Description : Office Manager (Half day). Company : Curiska (Pty) Ltd. Location : Johannesburg, Gauteng
Administration Job Spec
Office and Administrative Management
? Liaise with landlord regarding building management.
? Manage SA meeting room calendar and organise meetings when needed.
? Make tea / coffee for clients when inhouse meetings are held.
? Devising/maintaining office systems, including data management and filing.
? Coordinate staff functions, off-site meetings and conferences when needed.
? Manage all SA staff travel arrangements.
? Assist with UK staff travel arrangements.
? Procurement - Ensure sufficient supplies for office staff of general amenities, stationary, still water and coffee pods etc.
? Manage the incoming and outgoing mail system; booking of couriers.
? Ensure all equipment is in working order, i.e. coffee machine, printer. Arrange repair if necessary.
? Assist with procurement of new IT equipment as and when required.
? Ensure anti-virus is updated on all office PC's annually.
Human Resources
? Arrange background checks on new staff members.
? Health and safety introduction and walk about for new staff members.
? Take reasonable steps to ensure health and safety policies are adhered to.
? Manage staff travel and expense claims (People HR)
Marketing
? Co-ordinate SA year end gifts and arrange delivery.
? Arrange/order business cards, folders and brochures as and when required.
? Order stationary and promotional items (including quality control).
Insurance
? Manage and maintain insurance policy.
? Assist with asset register for insurance purposes.
? Ensure all new office equipment is insured.
Debtors / Accounts
? Manage and maintain the purchasing order system and ensure accounts are paid.
? Recon senior staff credit card statement reports.
? Ensure the supplier data base is updated and maintained.
Policy Committee
? Assist with reviewing, amending and/or creation of company policies.
Please note: This is a contract position for 12 months, with potential to become permanent. Half day position, but IN THE OFFICE, 5 days a week.
